Solutions to Support Collaboration in medium Meeting Rooms

4 minutes

One of the most important rooms a corporate business can have in its workspace is the meeting room. Meeting rooms offer a furnished space for teams to sit together and collaborate on work projects, or conduct in-person or digital conferences with partner teams.

What is a Medium Room?

A medium-sized meeting room is a conference room that typically can seat 6-12 people. The size of such huddle rooms allows for quick assembly of people, and set-up of meetings, ensuring that work is tended to swiftly and effectively.

What is a Medium Room

Furthermore, such medium rooms are equipped with digital-conferencing technology, including Bluetooth speakerphones, microphones, video cameras, and projector technology that facilitate digital collaboration.

According to a recent report by Future Market Insights, the conference room solutions market is seeing an unprecedented rise in global market value, forecast to see a 14.7% compound annual growth between the years 2021-2031.

With such a drastic increase, the trend is toward having a medium-sized room due to their ability to quickly organize conferences on demand, whether they be in-person or with a team on the other side of the world.

Common Conference Equipment Problems

Once in a while, you may come across complications in operating conference equipment. These complications include:

Common Conference Equipment Problems

1. Compatibility issues

As is the nature of technology, conferencing equipment can have compatibility issues with other appliances, such as portable speakers having issues pairing with a Bluetooth microphone.

Such issues are commonly software-based, but can also exist due to hardware differences, therefore it is essential to make sure that the equipment you need is all-together compatible before buying.

2. Complex equipment operation

Without technical know-how in managing equipment wiring, employees can face problems operating equipment that isn’t designed for ‘plug ‘n’ play’. Moreover, hardware problems include encountering software-related glitches that need to be debugged. These issues call for a technical professional who can handle them swiftly to make sure work processes remain relatively undisturbed.

3. Audio problems

A variety of audio-related issues are commonplace in the workspace, such as choppy audio, sound grabbing issues, and the problem of background noise interfering with vocals. All these issues must be mitigated to create professionally equipped huddle rooms capable of handling prolonged, successful conferences.

4 Ways to Conduct Collaborative Meetings

1. Make your meetings more interactive

To make your meetings more interactive, make sure to stimulate thoughtful discussions about the project, by asking relevant questions that propel the discussion forward. It also helps to prepare an engaging presentation or visual aid that can grasp your audience’s attention and keep the discussion focused on a particular topic.

2. Determine effective conferencing software to help share the screen

Due to the Covid-19 pandemic, video conferencing became a popular means to collaborate, learn, teach, and stay connected with loved ones.

Many video conferencing software has come to the forefront over the past few years, with some of the most commonly used ones being Zoom, Microsoft Teams, Skype, FaceTime, and Webex.

3. Choose a Conference Zoom Camera

For your video conferencing needs at your office, we recommend choosing the EMEET Meeting Capsule, a 360° conference camera.

EMEET's exclusive AI algorithm enables the orator to be heard and cared for on any meeting occasion or under any mode by tracking face instantaneously through vocals, ensuring that every speech is reproduced accurately.

Also, together with the 8-microphone array and 10 W speaker, the integrated audio algorithm VoiceIA4.1(noise reduction, reverberation cancellation, and echo cancellation) developed exclusively on EMEET's own always keeps remote meetings as immersive as offline meetings so that communication is no longer restricted by space and time.

To solve the eternal, ever-present issue of background noise, Meeting Capsule conference room camera is equipped with a VoiceIA algorithm that effectively reduces background noise and echoes, including moving doors, paper shuffles, and keyboard clicks.

4. Online document information synchronization

When collaborating digitally, it is important to have documents synced across all devices for effective communication and workflow. This can be achieved by utilizing cloud storage solutions and digital collaboration software such as Slack, Trello, and GoogleKeep.


In today’s hybrid workspace, employees demand flexible working environments that can deliver quick access and easy to set up meeting rooms, equipped with necessary conferencing and digital collaboration technology. To meet these needs, medium-sized conference rooms are imperative for any business workspace.

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